Sample Rental Agreement


This Agreement is entered into by 7 Black Duck Road, LLC (“Owner”) and Your Name (“Guest”) for the sole purpose of Guest rental of Owner’s property at 7 Black Duck Road in Hilton Head, SC 29928 (“Property”).  


Agreement is in addition to any agreement or terms listed on a 3rd party website, if any, where Guest may have initiated the reservation such as VRBO, Homeaway, TripAdvisor, Airbnb or Expedia ("Travel Website").  In the event of conflicting terms between this Agreement and terms listed on the Travel Website, the terms of this Agreement will prevail and supersede any terms listed on the Travel Website.  

Cancellation Policy: Cancellation requests must be submitted in writing.  Any refund due, net of the cancellation fee specified below, will be returned within 10 business days of receipt of cancellation request:

  • No cancellation fee for cancellation requests initiated within 3 days of accepting Agreement

  • Cancellation fee is 10% of rental rate if requested more than 120 days prior to arrival date

  • Cancellation fee is 50% of rental rate if requested between 61 and 120 days prior to arrival date 

  • No refunds if cancellation requested within 60 days of arrival 

  • Cancellation fees do not include cancellation fees charged by Travel Website


Guest Use Restrictions strictly enforced - Violations result in immediate eviction with no refund

  • Groups of students or young adults that are all Under Age 25 is strictly prohibited.

  • Maximum occupancy staying overnight in Property is 20 persons 

  • Weddings, reception and parties or events exceeding 20 persons  are prohibited to be held in or on Property grounds without prior written approval from Owner

  • No Smoking or Vaping of any substance allowed inside home - please smoke or vape outdoors

  • No Pets, Service or Emotional Support Animals - Note that private residences not required to comply with the American Disabilities Act

  • No Parking on Lawn or landscaping - vehicles permitted to park on paved surfaces only - Sea Pines security will ticket vehicles parked on unpaved surfaces $100/day during twice daily security rounds - Guest is responsible for paying for violations incurred during their stay


Guest is advised to purchase travel insurance.  Owner is responsible for refunding deposit monies only if the Property is unavailable for Guest use during the dates of the reservation.  Natural disasters, vandalism and/or structural damage that renders Property uninhabitable or should the island of Hilton Head be inaccessible would qualify for full refund.  A Mandatory Evacuation order issued by the State of South Carolina, County of Beaufort or Town of Hilton Head that requires evacuation of Hilton Head Island would result in a pro rata refund of the dates covered by the evacuation order.  Guest is advised to purchase travel insurance to obtain a refund for reasons other than those specified above, such as a medical issue, death, visa or passport issue, natural disaster affecting an area other than Hilton Head island, or any other hardship impacting Guest. 


$1,000 Accidental  Damage Waiver ("ADW") covers reported accidental damage to Property up to $1,000 and is refundable only if reservation is cancelled.  ADW does not cover intentional damage or vandalism of the property, in which case Guest will be fully responsible to reimburse Owner for repairs, including any loss of rents from subsequent guests.  If Travel Website collects a security deposit in lieu of ADW, then the cost to repair any damage will be collected from security deposit.  Guest is responsible to reimburse Owner for accidental damage exceeding the ADW $1,000 protection limit or Travel Website security deposit amount, and/or for 100% of any intentional damage caused by Guest, within 14 days of Owner providing Guest with receipts for such damage.


Pool & Spa Use

  • Guest acknowledges and assumes all responsibility for "any and all persons entering pool or spa" (collectively known as "Pool Guests") during the dates of their stay at or visiting Property

  • Guest acknowledges pool or spa use can be dangerous, can result in injury or death and agrees to inform Pool Guests they are doing so at their own risk

  • Guest acknowledges that spa can be heated above 100 degrees Fahrenheit, that such temperatures can be harmful to persons using the spa, that spa is not intended for use by children, elderly persons, anyone with an existing illness or medical condition, and that otherwise healthy adults should not remain in spa for more than 15 minutes

  • Guest assumes responsibility for ensuring proper supervision of Pool Guests, particularly when children are present on the premises

  • Guest acknowledges that Owner will not be held responsible for Pool Guests that sustain injury or death as a result of entering pool or spa, and agrees to indemnify Owner for any legal actions that arise on behalf of Pool Guests


General Terms

  • Guest agrees to communicate the terms of this Agreement to any persons staying in or visiting Property during the rental dates of this agreement, and to indemnify Owner for any legal action initiated by any of these persons

  • Check-in is 4pm, check-out is 10am.  Early check-in and/or late check-out not available without prior consent of owner

  • Property is well equipped for Guest’s vacation needs. All bedding, linens, bath towels & washcloths are provided for the maximum occupancy.  Starter size supplies of soap, shampoo, dish washing liquid, laundry detergents and paper products are provided for each bathroom, wet bar and sink.  Each bathroom is supplied with special make-up removal washcloths to prevent staining of the white washcloths intended for bathing.  Beach towels are not supplied - if supplied linens are used as beach blankets or beach towels, Guest will be responsible for additional costs of cleaning and/or replacement that Owner is charged by Owner’s cleaning company. 

  • Sea Pines requires vehicles entering community to display a gate pass on dashboards.  Guest is responsible for purchasing gate passes for $8/day or $22/week

  • Trailers, motor homes, motorcycles and/or RV’s are prohibited in Sea Pines Plantation.  Guest should contact Owner to discuss whether Guest’s particular vehicle will be allowed to enter.  Vehicles with a company name, logo or advertising displayed are prohibited to be visibly parked overnight inside Sea Pines.  Should you arrive in such a vehicle you will need to park it in the garage overnight or tape plastic over the wording and/or images to avoid being ticketed by Sea Pines Security.

  • Property is located in a neighborhood with a "noise ordinance" in effect after 10pm.  Guest agrees to respect the Noise Ordinance and use common sense in keeping noise volume low after dark.  Any police enforcement actions by the City, County or Sea Pines Security are at the sole risk and expense of Guest and may result in eviction and forfeiture of all amounts paid.

  • Maintenance and cleaning issues identified by Guest will be addressed by Owner in a timely and professional manner with the goal of addressing issues within 48 hours.  The rental rate will not be adjusted due to any maintenance issues identified including malfunction of equipment such as TV’s, DVD’s, HVAC, hot water heaters, stoves, dishwashers, refrigerators, door locks, pool/spa, etc.  Should Guest find portions of the home that were not properly cleaned upon arrival, Guest shall contact Owner's property manager directly at the phone number provided in the check-in email and posted in the kitchen of Property for Guest convenience.

  • Property has a security system that utilizes interior motion sensors and an exterior camera monitoring the front driveway.  Interior motion sensors are de-activated during Guest stay. 

  • Guest acknowledges this Agreement constitutes a temporary license to occupy property with no intention to create Tenant rights.  Guest acknowledges Owner and Owner's representatives reserve the right to access property to verify compliance with terms of this Agreement and/or effect repairs to the Property.  If Guest does not vacate Property at contracted departure date and time, Guest will be responsible to pay Owner the prevailing seasonal daily rate plus accommodations taxes for each day they do not vacate Property beyond the contracted departure date and time.  If Guest refusal to vacate Property results in subsequent guest(s) being unable to check-in on their arrival date, then Guest will be liable to reimburse Owner for twice the amounts Owner refunds subsequent guest(s).

  • Guest acknowledges Owner is not responsible for events beyond Owner’s control, including but not limited to inclement weather, natural disasters, traffic delays, construction noise on neighboring properties and/or maintenance issues that may arise before or during Guest’s stay.

  • Guest agrees to hold Owner harmless against all loss, damage or expense arising from (a) any action of Guest or any Guest visitor which causes injury or death to any person or damage to any property, (b) injury or death related to Guest or any Guest visitor use of the pool, spa, stairs, decks, systems, furniture, appliances, landscaping or other aspect of the Property, and/or (c) the presence of hazardous materials, animals or insects on the premises. Under no circumstances shall Guest be entitled to recover consequential, incidental or punitive damages from Owner.  

  • Should Guest convince Travel Website to refund money for reasons other than those defined in this Agreement, Guest explicitly acknowledges that Owner can seek payment directly from Guest via binding arbitration as defined in the General Terms section below.

  • Guest is responsibility to keep Property locked - Owner is not responsible for lost or stolen items.

  • This Agreement is fully transferable to both Owner’s and Guest’s heirs and assigns.

  • This Agreement is made in, and shall be governed solely by the laws of, the State of South Carolina. If any section, clause, paragraph or term of this Agreement is held or determined to be void, invalid or unenforceable, for any reason, all other terms, clauses or paragraphs herein shall be severed and remain in force and effect.

  • Any and all disputes arising out of or related to this Agreement and regardless of the form of action or theory (whether in contract, tort, or otherwise), shall be subject to binding arbitration conducted in accordance with American Arbitration Association (AAA) rules.  Venue for binding arbitration enforcement shall be Beaufort County, South Carolina. The costs of arbitration shall be apportioned by the arbitrator based on his/her sole opinion of the amount of each party's fault in the dispute.

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Copyright 7 Black Duck Road, LLC 2017-19
522 Queen Street, Alexandria VA  22314