Sample Rental Agreement

 This Agreement is entered into by Michael Rowen (“Owner”) residing at 522 Queen Street in Alexandria, VA 22314, and {Your Name Here} (“Guest”) residing at {Your Address} for the sole purpose of Guest rental of Owner’s property at 7 Black Duck Road in Hilton Head, SC 29928 (“Property”).   This Agreement is in addition to terms listed on a 3rd party website, if any, where Guest may have initiated this rental such as VRBO, Homeaway, Airbnb, Expedia or other website (herein called "Travel Website").  In the event of conflicting terms between this Agreement and any terms listed on Travel Website, the terms of this Agreement will prevail and supersede the terms listed on Travel Website. 
Payment Details
•    50% Initial Deposit due within 7 days of initiating reservation
•    50% Final Payment due 60 days prior to arrival date


Guest Use Restrictions - Violations Result In Immediate Eviction With No Refund
•    Groups of students and/or young adults under age 25 are strictly prohibited
•    Subletting or Reserving Property for Others Prohibited - Guest agrees to stay in Property during entire rental period.
•    Maximum occupancy staying overnight in Property is 20 persons 
•    Weddings, receptions, parties or other events are prohibited without prior written consent of Owner.  Pre-approved events may incur a surcharge. Guests found hosting an event without Owner pre-approval will be immediately evicted and forfeit all deposits paid.
•    No Smoking or Vaping of any substance allowed inside home - Please smoke or vape outdoors.
•    No Pets, Service Animals or Emotional Support Animals - Note ADA rules do not apply to private home rentals 
•    No Parking on Lawn or Landscaping - Sea Pines tickets vehicles parked on unpaved surfaces $100/day.  Guest is responsible to reimburse Owner for unpaid violations incurred during Guest stay.


Cancellation requests must be requested in writing.  Any refund or credit is subject to the following:
•    100% refund if cancelled within 4 days of signing Agreement.
•    10% of contract cost cancellation fee if requested 180 days or more prior to arrival date.
•    50% of contract cost cancellation fee if requested between 61 and 180 days prior to arrival date.
•    No refund for cancellation requested within 60 days of arrival date.
•    Cancellation fees do not include cancellation fees charged by Travel Website, if any.   

100% refund if Property is inaccessible to Guest on arrival date due to:

  • Government order that blocks access to Hilton Head Island

  • Government mandatory evacuation order is in effect requiring evacuation of Hilton Head Island

  • Pandemic related government order prevents travel from Guest home address listed above to Property

  • Pro rata refund issued for government orders issued during Guest stay requiring early departure

Guest Advised to Purchase Travel Insurance for deposit protection related to cancellation reasons other than those listed above, including but not limited to medical issues, death, natural disaster impacting areas other than Hilton Head Island, travel issues or other hardship that may impact Guest's ability to travel to or stay in Property.  Some travel insurance policies can be purchased until the final payment is made, while more comprehensive policies like Cancel For Any Reason (CFAR) policies typically must be purchased within a few weeks of entering into this agreement.  Owner's reservation software offers travel insurance options as a courtesy to Guest, however Owner does not endorse these policies nor earn any commission on purchases and Guest is advised to choose the provider and policy providing the coverage and terms desired by Guest.

$1,000 Accidental Damage Waiver ("ADW") covers reported accidental damage to Property up to $1,000 and is refundable only if reservation is cancelled.  ADW does not cover intentional damage or vandalism of the property, in which case Guest will be fully responsible to reimburse Owner for repairs, including any loss of rents from subsequent guests.  If Travel Website collects a security deposit in lieu of ADW, then the cost to repair any damage will be collected from security deposit.  Guest is responsible to reimburse Owner for accidental damage exceeding the ADW $1,000 protection limit or Travel Website security deposit amount, and/or for 100% of any intentional damage caused by Guest, within 14 days of Owner providing Guest with receipts for such damage.
Guest Visitors - Guest assumes all responsibility for any and all persons visiting Property during the rental dates and agrees to inform such persons ("Guest Visitors") that: (a) pool or spa use can be dangerous, can result in injury or death and that they enter at their own risk, (b) spa is not intended for use by children, elderly persons or people with an existing illness or medical condition, and (c) no person should remain in spa for more than 15 minutes.   Guest assumes responsibility for ensuring proper supervision of pool and spa, particularly when children are present on the premises. 


General Terms:
•    Agreement constitutes a temporary license to occupy property with no intention to create Tenant rights.  Owner's representatives reserve the right to access property to verify compliance with terms of Agreement and effect repairs to Property.  If Guest or persons staying with Guest do not vacate Property by 10am on {BDEP}, Guest will reimburse Owner twice the daily rate for the departure day and each subsequent date, plus any amount Owner refunds to subsequent guests whose reservation were impacted by the refusal to vacate Property on the departure date. 
•    Rental rate shall not be adjusted due to cleanliness or maintenance issues identified by Guest during their stay.  Should Guest discover issues during their stay, Guest must notify Owner, Owner's cleaner and/or Owner's property manager using phone numbers posted in Property kitchen.  Owner will address issues raised in a timely and professional manner with the goal of resolving most issues identified within 24-48 hours.
•    Owner is not responsible for events beyond Owner’s control, including but not limited to inclement weather, natural disasters, travel issues, construction noise on neighboring properties and debris from storms.
•    Should Travel Website refuse to or is unable to transfer Guest payments to Owner due to bankruptcy or other cash flow issue, Guest will be responsible to make payments direct to Owner and pursue a refund or charge-back from Travel Website.  Owner will inform Guest should any such situation arise and reserves the right to deny check-in on arrival date until direct payment has been made.
•    Property is treated monthly for pests as Hilton Head Island is heavily wooded with a large number of palmetto bugs, mosquitoes, geckos, snakes, squirrels, raccoons, alligators, rodents, deer and other wildlife living on the island and in nearby beach dunes.  Guest is advised to keep doors & windows closed to prevent pests and wildlife from entering home, and to respect, maintain safe distance from and to not feed nor engage with local wildlife in any way.
•    Property has a security system that utilizes interior motion sensors and exterior cameras to protect Property from theft and vandalism when unoccupied.  Interior motion sensors will be de-activated during Guest stay. 
•    Guest agrees to hold harmless and indemnify Owner against all loss, damage or expense arising from (a) any action of Guest or Guest Visitor which causes illness, injury or death to any person, (b) illness, injury or death related to Guest, Guest Visitor or Pool Guest use of pool, spa, stairs, decks, systems, furniture, appliances, landscaping or other aspect of the Property, (c) theft of items during Guest stay, and/or (c) the presence of hazardous materials, animals, insects, microorganisms or viruses on the premises.  Under no circumstances shall Guest be entitled to recover consequential, incidental or punitive damages from Owner.  
•    Guest agrees the electronic signature provided on this Agreement is equivalent to a handwritten signature for the purposes of validity, enforce-ability and admissibility.  This Agreement can be amended by mutual agreement of Owner and Guest by typing their full names via email exchange clearly agreeing to specific language to be included in any Agreement Addendum.
•    Agreement is fully transferable to both Owner and Guest heirs and assigns, and shall be governed solely by laws of the State of South Carolina. If any section, clause, paragraph or term of Agreement is held or determined to be void, invalid or unenforceable, for any reason, all other terms, clauses or paragraphs herein shall be severed and remain in force and effect.  Any and all disputes arising out of or related to this Agreement, regardless of form of action or theory (whether in contract, tort, charge-back via Travel Website, charge-back via bank payment method or otherwise), whether initiated by Owner, Guest, Guest Visitor or other party, shall use the court systems of Beaufort County, South Carolina as the exclusive venue.

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Copyright 7 Black Duck Road, LLC 2017-2020
522 Queen Street, Alexandria VA  22314